Data Collection in Community Health Centres
- CHC Cheat sheet – asking directly – Key messages to communicate when directly asking a client the demographic questions. CHC Cheat sheet – asking directly in French.
- CHC Cheat sheet – handing off forms – Key messages to communicate when handing off the form to a client. CHC Cheat sheet – handing off forms in French.
- CHC Cheat sheet – handing off forms to groups – Key messages to communicate when handing off the form to a group. CHC Cheat sheet – handing off forms to groups in French.
- CHC script – A script for staff on how to properly ask demographic questions in community health centres. Tips for both handing out paper forms for clients to complete or through directly asking the questions in one-on-one conversation with clients.
Data Collection in Hospitals
- Hospital cheat sheet – asking directly – Key messages to communicate when directly asking a patient the demographic questions.
- Hospital cheet sheet – handing off forms – Key messages to communicate when handing off the form to a patient.
- Hospital script – A script for staff on how to properly ask demographic questions in hospitals.
General Data Collection
- Sample workflow for interview based collection – Visual representation of interview based demographic data collection.
- Sample workflow for paper based collection – Visual representation of paper based demographic data collection.
Data Quality
- Data quality guide – A reference guide developed in 2016 (using an older version of the MHE questions) on how to ensure data quality when collecting demographic data.
*This document has not been updated and may contain outdated information or recommendations that are no longer current. It may be used for reference, research or recordkeeping purposes only and should not be relied upon exclusively for any decision-making. - Evaluating data collectors’ feedback – Survey and focus group questions designed to collect feedback from data collectors.
Management and Planning
- Data collection readiness checklist – Checklist listing all the conditions and requirements needed to start demographic data collection.
- Hospital – privacy officer memo – A list to assist in understanding the relationship between privacy principles and requirements.
- Sample first meeting agenda for Health Equity Steering Committee – A sample first meeting agenda that highlights the goals, operating principles and membership requirement of the steering committee.
- Sample Measuring Health Equity Steering Committee Mandate – A sample mandate that highlights the goals, operating principles and membership requirement of the steering committee.
- Work Plan for Initial Implementation of Demographic Data Collection – Work plan outlining the steps and deliverables for the roll out of demographic data collection in a health-care setting.
- Incorporating Health Equity into Care Environments and Care Delivery Checklists – Checklists outlining how to incorporate health equity into both Care Environments and Care Delivery.
For Patients / Clients
- Patient and Client Brochure – This brochure can be distributed to patients and clients for further information on the 13 Ontario Health Toronto questions and why they are being asked the questions.
- Poster for Patient and Client Engagement on Demographic Data Collection – A poster for use in promoting demographic data collection.
- Poster in French – A poster for use in promoting demographic data collection.
Historical References and Reports
*Please note these references and reports are historical yet foundational. These documents have not been updated and may contain outdated information or recommendations that are no longer current. It may be used for reference, research or recordkeeping purposes only and should not be relied upon exclusively for any decision-making.
- Expanding Demographic Data Collection into Home and Community Care Toronto Central LHIN: Circle of Care Pilot Report – This report provided an overview of the pilot conducted at Circle of Care with the purpose of exploring the feasibility of expanding demographic data collection into Toronto Central LHIN’s Home and Community Care sector.
- Measuring Health Equity in the Toronto Central LHIN: 2019 Environmental Scan – This report provided an overview of how 19 Toronto Central LHIN hospitals and CHCs collected and used demographic data.
- Measuring Health Equity: Demographic Data Collection and Use in Toronto Central LHIN Hospitals and Community Health Centres – This report outlined the process that led to the project collecting and using demographic data in health care.
- Measuring Health Equity in Toronto Central LHIN CHCs Pilot Project Report – A process evaluation of demographic data collection in Community Health Centres (CHCs) using a standardized set of eight Toronto Central Local Health Integration Network (Toronto Central LHIN) questions.
- We Ask Because We Care: The Tri-Hospital + TPH Health Equity Data Collection Research Project Summary Report – A summary report of the work of the Tri Hospital + Toronto Public Health pilot project.
- We Ask Because We Care: The Tri-Hospital + TPH Health Equity Data Collection Research Report – Details the 2010 work of CAMH, Mount Sinai, and St. Michael’s hospital on developing an evidence-based approach for collecting patient information, with TPH involvement.
Ontario Health Toronto Specifications
- Community Health Centres (CHCs) Equity Data Collection Technical Specifications – Technical specifications for CHCs’ semi-annual reporting to measure progress of collecting equity data and how CHC clients are responding to the equity data collection questions.
- Hospital Equity Data Collection Technical Specifications – Technical specifications for hospitals’ semi-annual reporting to measure progress of collecting equity data and how hospital patients are responding to the equity data collection questions. Adult or Paediatric.